Convenors Duties

Convenors Duties

CONVENORS DUTIES 2019 :: 39th MASTER PENNANT

1 Convenors should make themselves fully familiar with the Condition of Entry for 2019.

2 Get in touch with all the clubs in their division and establish contacts after obtaining club contact names from

Master Pennant Captain.

3 Have a “meeting” of the divisional clubs to determine which dates best suit clubs for completing the round robin qualifying

games, Note: 12th May & 9th June are not required to be used but may be used by agreement between teams.

LAST date of Divisional Play 23rd June. Divisional play may start early i.e. before 5th May if it is desirable to allow for

possible washouts or otherwise. NB: The 30th June CANNOT be used as a spare day for playing washed out games. If your

Division wishes to allow for any washed-out days, any additions to the published Draw will be considered The

Official Draw for that Division in accordance with Condition 4f.

4 Determine hosting dates for each course avoiding clashes with local events.

5 Determine hosting tee times for each course within 8:00 - 11:30 constraints. NB: 11:30 is the LAST hit-off. Bring to the

clubs attention Condition 7(e) of the Conditions of Entry.

6 Issue a draw for their division. Divisions are required to play Home/Away format where possible. I will supply automatic

draws (uses Excel). I strongly suggest a predetermined draw, allocating host dates and times be sent to clubs with the

Convenor dealing with any perceived problems when clubs raise the. Finalise draw by 16th December 2019.

7 Advise all clubs that if there are any changes to the final draw it is the responsibility of the host club to notify:

a. All teams within the division

b. The divisional convenor

c. The Master Pennant Captain.

8 Provide The Master Pennant Captain with a copy of the final draw.

9 Discuss refreshments with each club contact in an attempt to standardise.

10 Resolve any problems or enquiry within their divisions.

11 Remind clubs that results of each game MUST be:

a. Telephoned to AAP 02-9322-8000 on the day of play

b. Ensure results 1 to 8 are entered, in that order, into GolfBox on the day of play

c. Email completed results photo/PDF file to competition@masterspennant.com.au on the day of play

c. Advise The Master Pennant Captain of course closures - ESSENTIAL..

12 Keep up to date scores and standings of all clubs in your division, checking with team managers/captains for verification,

and be the first point of contact for any team Manager to avoid duplication of information.

13 In an effort to publicise the Master Pennant we would like the Convenors to forward any happenings or items of interest

from their division.

14 Make players aware of our website www.masterspennant.com.au

Dennis Roy Captain The Master Pennant

7/103 Bella Vista Drive, Bella Vista NSW 2153

Tel: 02-9899-3388 Mob: 0414-578-452